Assistant (m/f/d) to the Director

Max Planck Institute for Solid State Research – Stuttgart

Kurzbeschreibung der Position

Die Stelle umfasst die primäre Anlaufstelle für die Abteilung per Telefon oder E-Mail, die Koordination von Reisevorbereitungen und Terminplanungen, die Organisation von Workshops und Konferenzen sowie die Verwaltung der täglichen E-Mail-Korrespondenz in Englisch und Deutsch.

Hauptaufgaben

  • Serve as the primary point of contact for the department via phone or e-mail.
  • Coordinate travel arrangements and schedule meetings.
  • Organize workshops and conferences.
  • Manage day-to-day e-mail correspondence in both English and German.
  • Provide administrative support to department members and visiting scientists, including assistance with accommodation arrangements.
  • Liaise with the institute’s administration on matters such as travel reimbursements, procurement of materials, and inventory management.
  • Maintain and update the department’s website using the content management system (CMS).

Qualifikationen und Fähigkeiten

  • Completed vocational education in a relevant field (e.g., foreign language correspondent or office management assistant)
  • Excellent command of written and spoken English and German
  • Strong proficiency in standard software and a willingness to learn new tools. Experience with content management systems (CMS) is an advantage.
  • Open-minded and comfortable working with diverse cultures and communication styles.
  • Highly flexible, reliable and well organized.
  • Able to work independently as well as collaboratively in a team.
  • Proactive in anticipating and prioritizing tasks.
  • Takes initiative and works with a high degree of responsibility.
  • Enjoys working in an international, scientific environment.
  • Previous experience in an international research setting is an advantage.

Arbeitsort / Rahmenbedingungen

  • A two-year contract initially.
  • The preferred starting date is July 1st, 2026.
  • 50% contract initially, with the option of increasing working hours at a later stage.
  • Salary according to the public sector wage agreement (TVöD-Bund)
  • Social benefits are in line with the regulations for civil servants.
  • Excellent working conditions
  • Sophisticated program of professional training
  • On-site childcare center and sports program